Transparency and Accountability
Peace and Humanity Welfare Organization asks people to trust it with money. We take that seriously. This page sets out exactly how funds are received, verified, recorded and reported, alongside our commitments on where your money goes, and what we will and will not claim.
Our Reporting Standard
We publish impact figures, beneficiary counts and annual reports only once they are verified, and we never present projections as results. Any organisation publishing numbers it cannot evidence should be asked where they came from.
Our commitment is specific: after our first programmes have run, we will publish our first activity and financial report, covering what we did, who it reached, what it cost and what we learned, including what did not work. We will then report annually. Until that report exists, our credibility rests on our constitution, our named founding members, our stated plan and the controls described below.
Registration under the Voluntary Social Welfare Agencies (Registration and Control) Ordinance, 1961 is in process. We do not hold ourselves out as registered until it is granted. The department administering that Ordinance sits under the Government of Sindh.
Books of Accounts
Our constitution requires PHWO to maintain proper books of accounts and statutory registers, and to use all funds, from every one of our financial resources, solely for its stated aims and objectives. In practice this means:
- Every receipt and every payment is recorded, with a date, an amount, a source or payee and a purpose.
- Donations, membership fees, grants and CSR contributions are recorded under separate heads so that each can be traced.
- Programme expenditure is recorded against the programme it belongs to.
- Supporting documents, including bank statements, vouchers, invoices and distribution lists, are retained at the registered office.
- No funds are applied for the personal benefit of any member.
- Registers of members and of proceedings are maintained and kept current.
Accounts will be presented to the general body and, following registration, submitted as required under the 1961 Ordinance.
How Donations Are Handled
PHWO accepts donations through manual payment channels: bank transfer and IBAN, Raast, JazzCash, EasyPaisa, QR payment, cheque and cash at our registered office. There is a deliberate three-step process behind every gift.
- Step 1 — Pledge. The donor submits a pledge on our website or by message, stating the amount, the method used and any restriction on how the funds should be spent. At this stage nothing has been confirmed.
- Step 2 — Verification. Our team checks the pledge against our actual bank and wallet records. A donation is recognised only when the funds are confirmed to have arrived. Unverified pledges are never counted as income, never included in any total we publish, and never used to inflate a campaign figure.
- Step 3 — Receipt. Once verified, the donation is entered in our books and a receipt is issued to the donor showing the amount, date, method and any restriction attached to it.
If a pledge cannot be matched to a payment, we contact the donor rather than quietly discarding it. If a payment arrives that we cannot match to a pledge, we hold it and attempt to identify the donor before treating it as unrestricted.
Restricted and Unrestricted Donations
One hundred per cent of a restricted donation goes to the cause the donor named. If you give for medical camps, school fees, tree plantation or emergency relief, that is where the money goes, and it is recorded against that programme.
Unrestricted donations are used wherever the need is greatest, which may include the legitimate costs of running the organisation such as maintaining the registered office, records, training and monitoring. Those costs are real and we do not hide them, but they are met from unrestricted funds, membership fees and grants, not from money given for a stated cause.
If a restricted purpose becomes impossible to fulfil, we will contact the donor and either agree an alternative use or return the funds.
Zakat
Zakat, which you can work out using our Zakat calculator, is accepted and kept in a separate account from all other funds. It is not mixed with general donations and is not used for administrative costs. Zakat is disbursed only to recipients eligible to receive it in accordance with Shariah, and is recorded separately in our books so that its use can be shown on request.
Anonymity and Donor Data
Donors may choose to remain anonymous, and we will not publish the name of any donor without written consent. Donor details are collected only so that we can verify payments, issue receipts, meet legal obligations and, if you have agreed to it, keep you informed about the work you funded.
We do not sell, rent or trade donor data. Details of how we store and use personal information are in our Privacy Policy, and the full terms of giving are in our Donation Policy.
Monitoring and Evaluation
Our constitution requires programmes to be monitored and evaluated regularly. Each planned programme carries indicators agreed before launch, such as attendance, completion, referral outcomes, income earned by trainees or sapling survival rates, so that success is judged against something stated in advance rather than described afterwards.
Ask Us Anything
Our constitution is available on request. If you want to know how a particular donation was used, what a programme cost, or how a decision was taken, write to info@phwo.org. A question we cannot answer is a control we need to fix.
Last reviewed . Published by Peace and Humanity Welfare Organization.